Posts Tagged hipaa compliance


How One Hospital Uses Box to Mobilize Their Providers

Box for HealthcareAt Wake Forest Baptist Medical Center in Winston-Salem, North Carolina, doctors are saving time and sharing ideas using Box, a file-sharing and collaboration software that lets providers browse available medical documents and communicate with each other about treatment options. We are big believers in Box at Manage My Practice – we use it, and most of our clients end up using it too. Box is the only HIPAA-compliant file storage and collaboration service, and just like the doctors at Wake Forest, it makes our lives easier countless times a day. Wake Forest uses Box to store all of their medical journals and articles, as well as commenting on each file so that physicians can discuss procedures and treatment options. The doctors can access the repository from their tablets and smartphones, so that accessing detailed disease or treatment information is always as close as their mobile device.

Box is a simple and secure solution for sharing content with your coworkers, customers and audience. If you have moved your organizations’s practice management, electronic health record or email service to “the cloud” then it only makes sense to move your paperwork and content out of boxes and storage and into the cloud as well. If you have are using email attachments, a network drive, FTP server, or a non-compliant solution like Dropbox, then switching to Box can help your practice reduce your liability, stay HIPAA compliant, and store all of your digital content in a secure and accessible manner.

Box also makes mobilizing your workforce across locations easy. Box means your content is always available in a web browser, a phone or tablet, or synced on your desktop. Many of our consulting clients also use it to coordinate work and file across locations. If you have outsourced your billing or human resources, a shared folder in Box allows both locations to have the latest information and stay in touch.

Manage My Practice is a Certified Box Reseller, and would love to help you leverage Box to improve your practice’s workflow.

Posted in: Compliance, Day-to-Day Operations, Headlines, Innovation

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Are Your Passwords Secure AND HIPAA Compliant?

I’ve been doing a lot of thinking about passwords recently. Be honest – how many of your employees’ desks have login information on a Post-It note taped to them right now?

Password on a Post It Note

In my experience, probably most.

Passwords seem pretty mundane on their face, but they are fascinating, revealing, incredibly dangerous pieces of information. How many things that we hold dear sit behind passwords? The obvious: bank accounts, email services, social media. The everyday: entertainment from Netflix, your Android or iOS appstore, a voicemail PIN, a security code at the office. The priceless: Flickr accounts full of photos of your family. Forums where you have a good reputation, or worst of all: accounts that give access to other accounts (i.e. Facebook,Google, or Apple passwords that allow sign-in to other services).

So we rely of these strings of characters for quite a bit.

Unfortunately, they are not particularly safe.


Posted in: Compliance, Day-to-Day Operations, Electronic Medical Records, General

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